Frequently Asked Questions
When you first enter the site, click on
Or select Reports / Single Reports.
You can select Audio Test Cards in English or Bilingual.
Bilingual will give you both English and Spanish.
Then confirm your Facility and select Get Report.
The system default will give you everyone who has tested in the last 24 months,
in alphabetical order. You can change the report parameters if needed.
Your testing cards will then be emailed to you in a PDF
format that is suitable for printing.
If you are not receiving the emails to your “Inbox” please
check your “Spam/Junk” folders. Sometimes a company “Firewall” will prevent
auto-emails, you may need to contact your IT department to find out if this is
the case. However, it is possible to generate the test cards without having
them emailed. When you request the report “uncheck” the Schedule Report
button before clicking on the Get Report button. This will allow the
report to pop-up directly. If you encounter a pop-up blocker you will need to
contact your IT department to help.
Once the report pops-up, click on the Print Report
button, all the cards will export to a PDF file so you can print.
Employees that do not have a pre-printed card will need to
complete a blank testing card. The blank testing cards are available on the Site
/ Downloads
section.
Selecting Reports / Single Reports will return to the
main reporting page.
Blank Hearing Test Cards
for the Mobile Unit
Blank cards are available in the Site / Downloads
section or by clicking here: Download
Selecting Reports / Single Reports will return to the
main reporting page.
New Employee Cards
New Employees or employees that do not have a pre-printed
card can add their information to a blank card. Our technician will use
that information to get them entered into the system and a pre-printed card
will be available for them next year. Blank cards are available in the Site
/ Downloads
section or by clicking here: Download
Have the employee complete the highlighted areas and answer
the 17 questions.
Shift Follow-up
Report
When you first enter the site, click on
Or select Reports / Single Reports.
Select Shift Followup Report (Details) report
You can then confirm the location and adjust the date range
using the XX/XX/XXXX format, then select
Get Report.
The Status/Next Steps section will indicate if any
additional follow-up is needed and provide links to the appropriate testing
forms.
You can print the report by clicking on Print Report
button. This will open a PDF file to print.
If a different format is needed, select the down arrow above
the Print Report button and select Excel, Word, etc.
How to Manage the
database
When you
first enter the site click Manage, Employees
You can
search the database by typing the employee’s last name and pressing enter.
To inactivate
an employee, click on the NLE button. No further action is needed
To edit the
demographics of an employee, click on the pencil next to the employee’s name
A box with
the employee’s demographics will open and you can make changes.
After you
have made the changes click on the Save button.
Selecting Reports / Single Reports will return to the
main reporting page.
Respirator
Clearance List
When you first enter the site, click on
Or select Reports / Single Reports.
Select Medical Clearance Alpha List report.
You can then confirm the location and adjust the date range
using the XX/XX/XXXX format, then select
Get Report.
You can print the report by clicking on Print Report
button. This will open a PDF file to print.
If a different format is needed, select the down arrow above
the Print Report button and select Excel, Word, etc.
Summary of Employee
Tested Report
When you first enter the site, click on
Or select Reports / Single Reports.
Select Statistical Summary report
You can then confirm the location and adjust the date range
using the XX/XX/XXXX format, then select
Get Report.
The report will show number of employee tested, number of
Standard Threshold Shifts (STS), Recordable Shifts (REC), and list employees
tested.
You can print the report by clicking on Print Report
button. This will open a PDF file to print.
If a different format is needed, select the down arrow above
the Print Report button and select Excel, Word, etc.
Selecting Reports / Single Reports will return to the
main reporting page.
Hearing
Test/Notification Graph
When you first enter the site, click on
Or select Reports / Single Reports.
Select Notification Graph By Individual report
Type in the employee’s Last Name, then select Search.
Next click on Get Events next to the Employee’s name.
Next click on Get Report next to the date you need.
The Notification Graph will show the Baseline test compared
to the Current testing. It will also indicate if there is a Standard
Threshold Shift (STS
) or a Recordable Shift.
You can print the report by clicking on Print Report
button. This will open a PDF file to print.
If a different format is needed, select the down arrow above
the Print Report button and select Excel, Word, etc.
Selecting Reports / Single Reports will return to the
main reporting page.
How to add a new XM
user
To authorize access to XM Network
for an individual, a named Company contact must fill out the form in its
entirety and email the form to XM_Help@examinetics.com,
from their company email address. Click here
for the fillable form.
How to submit data
You can send in your data along with the Data To Be
Processed Form
The form includes the options available to send data and a contact
phone number for questions. This form should be included anytime you have data
to submit.
Selecting Reports / Single Reports will return to the
main reporting page.
Clearance Letter
When you first enter the site, click on
Or select Reports / Single Reports.
Select Employer Respirator Clearance Letter report.
Type in the Last Name of the employee then click on Search
button.
Click on Get Events next to the employee’s name.
You will see a list of all the clearance letters available
for the employee. Click on Get Report next to the date of the letter you need.
You can print the report by clicking on Print Report
button. This will open a PDF file to print.
Here’s an example of the respirator clearance letter
Vision Sumamry Report
When you first enter the site, click on
Or select Reports / Single Reports.
Select Vision Summary Report.
You can then confirm the location and adjust the date range using the XX/XX/XXXX format, then select Get Report
You can print the report by clicking on Print Report button. This will open a PDF file to print.
Recordable Shift Questionnaire
or
Worker Relatedness Questionnaire
When you first enter the site, click the Site tab, then select Downloads.
We have two versions of the questionnaire available for download, English or Spanish.
Click on the Download link next to the version you need.
The system will open a PDF document so you can print it out.
Once the form has been completed by both the Employee and Employer you can Fax or Email the completed form to:
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